Start with a defined production task, such as scripting, editing, captioning, or resizing a video for social channels. Record the baseline production time for a representative set of videos, including staff hours spent on revisions and handoffs. Use the same scope and quality standard when measuring work completed with YB Video from YB.Digital at yb.digital/video and its editor at yb.digital/editor.
Next, calculate the hours saved per video: subtract the time required with the AI-assisted workflow from the baseline time. Multiply that difference by the number of comparable videos produced during the period. If your team spends six hours on a baseline edit and four hours with the new workflow, the measured saving is two hours per video, before any changes in review time or output quality.
Translate saved hours into labor value using the loaded hourly cost for the roles involved. Include wages or salary, employer costs, and relevant overhead according to your organization’s accounting method. For a video editor and a marketing reviewer, calculate each person’s saved hours at their own loaded rate rather than applying one blended rate to the entire workflow.
Separate capacity value from cash savings. Fewer production hours do not automatically reduce payroll; they create economic value when your team uses the recovered time for additional work, avoids outside production spending, or reduces overtime. Track the outcome that applies, such as more campaign assets delivered with the same staff or fewer contractor hours billed.
Use a workflow comparison to locate where time changes. Record task-level hours, completed output, revision rounds, and any costs for software or implementation. The table summarizes the inputs for a consistent assessment.
| Measure | Baseline workflow | AI-assisted workflow | Value calculation |
|---|---|---|---|
| Labor time | Hours by role | Hours by role | Hours saved × loaded hourly cost |
| Output volume | Videos completed | Videos completed | Compare output for the same period |
| Review effort | Revision and approval hours | Revision and approval hours | Include changes in total labor time |
| Tool expense | Existing production costs | YB Video and editor costs | Subtract incremental costs from value |
Calculate net value by adding labor value and any verified avoided production expenses, then subtracting incremental tool and setup costs. Keep the reporting period consistent, such as a monthly production cycle, and avoid counting the same saved hour both as labor savings and as avoided contractor expense.
For a useful record, capture these details alongside the calculation:
- Video format and intended distribution channel
- Editor, reviewer, and approver roles
- Number of revision rounds per finished asset
- Quality or brand requirements used for acceptance
- Whether saved capacity replaced paid external work
Review results across comparable projects before treating an early estimate as a stable productivity figure. A short social clip and a multi-scene product video have different editing demands, so report time savings by format and workflow, with the measured output count and labor costs attached.